Yarram & District Progress Association Jobs

We are currently seeking to fill a role focussing on delivery of the Future of Yarram Project. Here below is the Job Description. Please apply by email to jobs@yarram.org.au by close of business on Sunday 27 April 2025. To explore the role or discuss anything about the jobs, feel free to call Kevin on 0458 222 673 or Nicole on 0447 320 276

Administrative Assistant

JOB TITLE: Administration Support Officer

JOB TYPE: Part-time, 23 hours per week, Fixed Term Contract until 31 August 2026

LOCATION: Yarram Office

POSITION OBJECTIVE

The Administration Support Officer, Future of Yarram Local Development Strategy is responsible for providing support and assistance to the Future of Yarram Local Development Strategy Project Officer and Yarram & District Progress Association.

ORGANISATIONAL RELATIONSHIPS

Reports to Yarram Local Development Strategy Project Manager

Supervises NIL

Internal Liaisons Yarram & District Progress Association Volunteers and LDS Working Groups

External Liaisons The Yarram and District community. Timber industry stakeholders, State and Federal Government personnel, Wellington Shire Council and other Gippsland Municipalities, Event Organisers

QUALIFICATIONS, EXPERIENCE, SKILLS AND KNOWLEDGE

Accountability and Extent of Authority

·         Responsible for providing general office support to the Future of Yarram Local Development Project and the Project Manager

·         Accountable for maintaining the confidentiality of all matters concerning the Future of Yarram Local Development Strategy project work, strategic priorities and engagement

·         Managing and preparing correspondence for the Future of Yarram Local Development Strategy team

·         Representing and maintaining relationships on behalf of the Future of Yarram Local Development Strategy team and others

·         Supporting the Yarram & District Progress Association with administrative and marketing activities as required from time to time

Judgement and Decision Making

·         Ability to appropriately engage with discretion and sensitivity concerning the Local Development Strategy project work

·         Determine and communicate day to day priorities to the Local Development Strategy team

·         Exercise judgement in prioritising work to ensure timely completion and delivery

·         Utilise knowledge and experience to improve and/or develop methods and procedures

Specialist Knowledge and Skills

·         Sound knowledge of general administrative policies, procedures and systems

·         Competence in the operation of computers and other office technology to complete the role including confidence in using the word processing, database, spreadsheets and presentation tools and Microsoft Office suite of programs

Management Skills

·         Highly developed office management skills including report writing, meeting administration and general note taking

·         Superior time management and organisational skills

·         Ability to solve problems through discussion, negotiation and teamwork

·         Demonstrated ability to work flexibly in accordance with variable workload demands

Interpersonal Skills

·         Ability to demonstrate diplomacy and maintain confidentiality of information

·         Ability to communicate with a diverse range of people

·         Excellent written and verbal communication skills

·         Proven experience in developing and maintaining effective working relationships

·         Ability to prepare written correspondence and reports as required

Qualifications and Experience

·         Experience in the provision and coordination of administrative support

·         Experience in report writing, meeting administration and note taking

·         Skills and/or relevant experience working in an office environment

·         Current Victorian drivers license

·         Working With Children Check

·         First Aid Certificate would be advantageous, but not essential

POSITION SPECIFIC RESPONSIBILITIES

·         Ability to coordinate and prioritise the Future of Yarram Local Development Strategy Team’s appointment schedule with internal and external stakeholders to ensure timeframes and priorities are met

·         Prepare agendas and/or meeting papers and summaries to ensure the Local Development Strategy Officer is prepared for meetings in accordance with targets and plans

·         Provide input and administrative support for the Local Development Strategy team’s strategic Project plans, individual initiative priority plans and progress reports

·         Provide administrative support for the ongoing governance of the Local Development Strategy team and endorsed priorities

·         Undertake stationery and ad hoc purchasing for the Local Development Strategy team

·         Coordinate arrangements for seminars, workshops and conferences to ensure staff are organised and well-resourced

·         Undertake special projects, particularly in relation to sensitive or confidential matters to assist others in the organisation

·         Provide general administrative support for the Yarram & District Progress Association including but not limited to minute taking, responding to email enquiries, supporting marketing and social media communications activities